Technical Administrator & Project Coordinator – Business Development

Role Information

Job title: Technical Administrator & Project Coordinator – Business Development
Job purpose: The Technical Administrator & Project Coordinator bridges the gap between commercial strategy and engineering execution. This dual role provides critical administrative and project coordination support to the Business Development (BD) team. The ideal candidate leverages a technical background to keep operations running smoothly by tracking project milestones, maintaining data integrity, and facilitating seamless, efficient information flow between the sales, engineering, and finance departments.
Position Type: Full Time, Permanent
Location: Southern Suburbs, Cape Town, South Africa (Office Based, with occasional travel)

Daily BD & Project Coordination Support

Administrative Support: Assist the business development team with daily administrative tasks, technical paperwork, and project deliverables.
Data Management: Keep the internal CRM and project tracking systems updated with accurate technical client requirements, contact details, and project notes.
Logistics & Events: Coordinate logistics, marketing brochures, and setup requirements for occasional industry trade shows.
Reporting & Tracking: Prepare weekly or monthly project status reports, project timelines, and tracking sheets.

Cross-Departmental Technical Liaison

Technical Communication: Act as an additional project link between the BD and Engineering departments to streamline the flow of technical files and data.
Query Triage: Review incoming client inquiries and direct routine technical questions to the correct engineering team member for answers.
Asset Gathering: Follow up with the engineering and manufacturing teams to collect asset lists, equipment datasheets, and schematic drawings.
Documentation Control: Update project folders systematically based on feedback and revisions from both BD and Engineering to maintain technical data accuracy.

Finance & Document Administration

- Onboarding & Setup: Assist the Finance department by uploading standardized technical client profiles and opening new project folders. Loading of company to clients portals as vendors or suppliers.
- Financial Tracking: Track the progress of customer deposits, milestone payments, and standard project invoices against project milestones.
- Supply Chain Liaison: Gather pricing and component quotes from suppliers to assist with accurate engineering cost calculations.
- Proposals: Help format, proofread, and assemble complex client proposals, technical bids, and quotation templates.

- Meticulous attention to detail and strong organisational skills.
- Strong emphasis on continual follow ups to ensure tasks are completed across departments.
- Friendly and helpful approach to working with different teams (Sales, Engineering, Finance).
- Reliable written and spoken communication skills in English, Afrikaans.
- Valid driver’s license and own reliable transport.

Education & Experience

Post NSC studies in engineering, project management, or a related technical field highly advantageous.
Minimum of 3 years of similar experience required in project coordination or technical administration, such as in the fields of water treatment companies, irrigation companies, pumps and filtration companies.
Proven experience working within a technical solutions environment (e.g., engineering, filtration, pumps, irrigation).
Ability to read, interpret, and comfortably navigate basic technical correspondence and equipment lists.

Preference will be given to candidates with a high proficiency in: